Privacy Statement OWEE
Introduction
The OWee, TU Delft's introduction week, handles personal data with care and acts within the limits of the law, including the General Data Protection Regulation (GDPR). In this privacy statement, we inform you about the purposes for which the OWee of TU Delft processes your personal data, to whom you provide your data and about the exercise of your privacy rights.
The privacy statement is supplementary to the TU Delft privacy statement. If you have any questions after reading it, you can always contact the organizer of the introduction week. The contact details can be found at the bottom of this privacy statement.
Definitions
The following definitions apply in this privacy statement:
OWee: the introduction week to be organised by TU Delft in any given year. For the 2025 edition of the OWee, this concerns both the digital and physical days, but also ladies intro.
Event: the introduction week to be organised by TU Delft in any given year: the OWee.
Participant: the natural person who has registered for participation in the event in a manner permitted by the organiser.
Agreement: the agreement aimed at the participation of the participant in the Event.
Organiser: the OWee Board, part of a legal entity (TU Delft) with which the participant has entered into an agreement.
Mentor: the natural person who accompanies the participants in the Event.
OWee Board: the group of people who organize the OWee in the year in question.
OWee group: all participants are part of an OWee group. An OWee group consists of about ten people and one to two mentors.
What personal data do we process and for what purpose?
If you register for the OWee, the OWee uses the Tactile platform and the Tactile app. We ask you to create an account to use the app. We collect the following personal data from you: your name, address, place of residence, gender, telephone number, telephone number parent/guardian, email address, email address parent/guardian, date of birth, student number, study, bank details and allergies.
This data is processed for the following purposes: to register you and process the registration fee, for communication with you, to be able to register you for activities and to divide you into groups. We also use your date of birth to issue wristbands for minors in connection with the alcohol age limit. To organize the eating moments, your allergies and your name are used by the mentors to assist you in making the right choice of food. We ask for the telephone number and e-mail address of your parent/guardian in order to be able to contact the parents or guardian in case of emergency during the OWee.
We will share your name, telephone number and email address with the faculty where you have registered in order to pass on the groups formed during the OWee to your faculty. This allows the faculty to continue the composition of the OWee group in their own introduction period.
The basis for this processing is the execution of your agreement with TU Delft in order to be able to participate in the OWee and your permission to share your data with the third parties mentioned below. This consent can be withdrawn at any time by sending an e-mail to [email protected]
What data is shared with freshman weekend?
If you register for the first-year weekend (EJW), the following information about you will be provided to the EJW committee of the faculty where you will be studying in order to successfully organise the weekend: name, gender, nationality, telephone number, e-mail address, date of birth, student number, study and allergies.
What data is shared with a Sleep-Inn house?
When you sign up for a Sleep-Inn house, your name, email address, gender and phone number will be provided to the house manager of the house chosen by the organizer. There is one house manager per Sleep-Inn house. The data is only used for communication about a possible place to sleep.
How long is personal data kept?
Your personal data is stored on the platform and in the Tactile app. The data will not be kept longer than strictly necessary to achieve the purposes for which they were collected and will be deleted no later than 12 months after the end of the OWee on 21 August 2026. You can also have your personal data removed from the app and platform by emailing [email protected].
How is your personal data secured?
The organiser has implemented appropriate technical and organizational measures to protect the personal data against accidental or unlawful destruction, accidental damage, loss, alteration or unauthorized disclosure or access, and against any other unlawful processing (including, but not limited to, unnecessary collection of data) or further processing.
What are your privacy rights?
You always have the right to access, delete, correct or restrict the processing of personal data, as well as the right to object and the right to data portability. Furthermore, you always have the right to withdraw the consent given. This consent can be withdrawn at any time by sending an e-mail to [email protected]
More information can be found in TU Delft's privacy statement.
Questions
Do you have any specific questions or comments about TU Delft's privacy statement as a result of this information? Please feel free to contact us. You can send an e-mail to [email protected]. If you have any questions; you can contact the privacy office of the [email protected] or the TU Delft Data Protection Officer (DPO) at the e-mail address [email protected].
Privacy Policy
Important Note regarding data processing in connection with Google Analytics™
This website uses Google Analytics, a web analytics service provided by Google Ireland Limited. If the responsible body for the data processing that occurs via this website has their basis outside of the European Economic area and Switzerland, then the associated Google Analytics data processing is carried out by Google LLC. Google Ireland Limited and Google LLC. will hereinafter be referred to as “Google”. As concerns the use of Google Analytics, the data processing in this respect is technically provided by Jimdo. In that regard, reference is hereby made to the Jimdo Privacy Policy. Jimdo GmbH (Jimdo GmbH, Stresemannstrasse 375, 22761 Hamburg, [email protected]) and the operator of this website share a joint responsibility for the data processing in connection with Google Analytics on this website.
Google Analytics uses “cookies”, which are text files saved on the site visitor’s computer, to help the website analyze their use of the site. The information generated by the cookie (including the truncated ip address) about the use of the website will normally be transmitted to and stored by Google.
Google Analytics is used exclusively with the extension "_anonymizeIp ()" on this website. This extension ensures an anonymization of the IP address by truncation and excludes a direct personal reference. Via this extension Google truncates the site visitor’s IP address within member states of the European Union or other parties to the Agreement on the European Economic Area. The IP address, that is provided by the site visitor’s browser in using Google Analytics will not be merged by Google with other data from Google.
On behalf of Jimdo and the site operator, Google will use the information collected to evaluate the use of the website, to compile reports on website activity and to provide other website and internet related services to Jimdo and the site operator (Art. 6 (1)( f) GDPR). The legitimate interest in data processing lies in the optimization of this website, the analysis of the use of the website and the adaptation of the content, which is made possible by the provision of the Jimdo statistics function. The interests of the users are adequately protected by the pseudonymization of their data.
Google LLC. offers a guarantee to maintain an adequate level of data protection on the basis of European standard contractual clauses. The data sent and linked to the Google Analytics cookies, e.g. user IDs or advertising IDs will be automatically deleted after 50 months. The deletion of data whose retention period has been reached is carried out automatically, once a month.
The website visitor may refuse the use of cookies by selecting the appropriate settings in their browser. They can also object to the future collection and storage of their ip address and the data generated by cookies, at any time via downloading this browser plugin and installing it: https://tools.google.com/dlpage/gaoptout
The website visitor can prevent data collection via Google Analytics on this website by clicking here. An "Opt-out Cookie" shall then be applied which shall prevent any future collection of the site visitors data when visiting this website.
Further information on the Google Terms of Use and Privacy Policy can be found under the Google Analytics Terms and Conditions or under the Google Analytics Overview.
According to the relevant legislation and the GDPR, site visitors have certain rights in relation to their personal data processed via this Google Analytics data processing system. In particular, they have a right to access, rectification, data portability and/ or deletion of their data The site visitor also has the right to object to certain processing of their data. In order to exercise these rights in relation to the data processing via Google Analytics on this website, a data subject(site visitor) can contact Jimdo(Jimdo GmbH [email protected] or the owner of this website at any time.